24 MAY 2018

Updated Privacy Statement

Due to the implementation of GDPR, the Office of Christopher Pincher, Member of Parliament for Tamworth, has updated its privacy notice reflecting the changes to the personal data processed in relation to casework and policy queries.

Who is the Data Controller?

The Data Controller is Christopher Pincher, Member of Parliament for Tamworth.

What does the Office do?

The office discharges the duties and functions of an elected Member of Parliament. As part of this work, we conduct constituency casework and respond to policy queries, for which we must process personal data of our constituents. We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

What is Personal Data?

Under the EU's General Data Protection Regulation (GDPR) personal data is defined as:

"any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person".

How do we process data?

This office processes constituents' data under the lawful basis of public task. In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will contact you to establish your consent. We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will we share your data with anyone else?

We may pass your personal data on to third-party service providers in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. If we wish to pass your special categories of personal data to a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

In any case, we will not use your personal data in a way that goes beyond your reasonable expectations in contacting us.

For how long will you keep my personal data?

Christopher Pincher's Office will process personal data for as long as it takes to resolve and close your case and will then store the personal data for five years, the equivalent of a full parliamentary term, following the closure of your case unless you specifically request otherwise. Data is audited on a monthly basis. Electronic files are permanently deleted and paper files shredded and disposed of. If Christopher Pincher's Office wishes to retain your data for longer than five years, further consent will be sought.

Casework and policy queries are often revisited to provide the best service and representation for constituents, from whom we may continue to receive correspondence. Therefore, we feel it is reasonable for an elected representative to hold personal data for the standard length of a parliamentary term.

What rights do I have to my personal data?

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

• Right of access – you have the right to request a copy of the information that we hold about you.

• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

• Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

• Right of portability – you have the right to have the data we hold about you transferred to another organisation.

• Right to object – you have the right to object to certain types of processing, such as direct marketing.

• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

• Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.

How can I contact somebody about my privacy?

You can get in touch with our office by letter, email or telephone using the details at the foot of this page. Please note that we will ask for identification should you choose to exercise any of the above rights in relation to personal data we hold.

Contact Name: Christopher Pincher MP

Address line 1: The White House

Address line 2: 93 Lichfield Street

Address line 3: Tamworth

Address line 4: Staffordshire

Address line 5: B79 7QF

Email: Christopher.pincher.mp@parliament.uk

Telephone: 01827 312778

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